Property & Estates
PROPERTY & ESTATES
KeyTracker’s key management systems provide enhanced security for properties and their assets, which is crucial for protecting against theft, vandalism, and other unauthorised access. Eliminating the need for expensive rekeying and replacing locks can save time and money for property managers and estate owners.
KeyTracker’s electronic systems can improve overall operational efficiency by providing real-time tracking and monitoring of keys and access. This allows for quick and easy identification of who has access to which areas and when. This helps prevent access to restricted areas and ensure compliance with regulatory requirements. Overall, KeyTracker’s key management systems are a valuable investment for the property and estate sector, providing enhanced security and operational efficiency while reducing costs and risks.
Key Management Recommendations
KeyTracker’s key cabinets are ideal solutions for the property sector, offering safe storage and organised key systems for Estate Agents. With many properties to manage, securely storing keys is a significant task and our mechanical key cabinets offer features that encourage productivity and easier access for agents that require their keys. Depending on your budget and the volume of keys you have, KeyTracker has multiple cabinet options with key hooks and accessories.
Identification & Tracking of Keys
Our peg-in, peg-out boards are great for coordinating keys so that you can keep track of who is in use of which keys; simply insert the access peg and remove the retention peg with the attached key. This mechanical system is simple to use, efficient in monitoring who has which property keys and even at a glance, you can view the available keys.
KeyTracker’s cabinets and mechanical accessories are guaranteed to improve security, improve efficiency, and enhance a property management service. Our experience in key management assists companies in their administration of keys and assets so that there’s one less thing to worry about. As an alternative, we offer electronic locker systems that have charging abilities, tracking software and increased security for companies that have valuable assets like tablets or passes. You can rest assured knowing that with an intelligent locker system, any assets your company relies on will be safe as well as your keys.
RECOMMENDED PRODUCTS FOR YOUR SECTOR
CASE STUDIES
Douglas & Gordon
Douglas & Gordon is a family-owned independent estate agency based in London. With 17 offices across central, west and south-west London Douglas & Gordon provide those buying, renting, selling or letting in the city with an exceptional personal service.
“The keys are now stored in a much safer way, this allows us not only peace of mind but also reduces the risk of lost keys and theft. By reducing these risks, we can operate better as a business and therefore spend more time with our customers!”
CHALLENGES:
With so many property keys to manage across their branches, Douglas & Gordon required a safer way of managing these keys than their existing cupboards and hooks. After researching the market place, they decided that KeyTracker was the ideal partner.
SOLUTIONS:
After considering the individual requirements for the independent estate agents the solution identified was a mechanical system installed into each of the 17 branches. These systems are used by everyone in the offices from managers to negotiators and team assistants in the sales and lettings departments. Through the individual personalised access pegs, it is always easy to identify who has the keys to a property at any time and reduces the risk of opportunist theft.
Each key system holds the master keys for the corresponding building and are linked together with KeyTracker Software allowing quick access to approved staff as well as a full audit trail.
RESULTS:
- Improved Efficiency
- Increased Security
Way of Life Gillingham
Way of Life Gillingham lays the foundations for renters to make a home. With ready-to-move-in accommodation, no-fuss tenancy management, and an in-house team there when you need them, they are striving to fulfil their purpose: to create’ a sense of belonging’. They keep customer service at the forefront as they design and build healthier and happier homes for their residents and neighbours.
CHALLENGES:
Before introducing KeyTracker, Way of Life (WOL) Gillingham had a basic key management process of a simple safe with key hooks. The company’s previous system didn’t account for keys being lost or misplaced, which would often cause frustration among the team when they were forced to waste time searching for missing keys. WOL wanted a process that would keep their property keys secure and allow them to have complete control over their usage.
SOLUTIONS:
To solve this issue, WOL contacted KeyTracker and enquired about a key management system to keep their keys secure. The company also wanted to prevent their keys from being misplaced or stolen. KeyTracker supplied the company with an Electronic Key Cabinet with its own web-based software. Since implementing this solution, they can now fully monitor their keys. They can also easily and quickly check to see if all keys are present at the end of the day. WOL can now identify which users have used the keys throughout the day. They can feel content knowing that the system has a built-in alarm for when the cabinet door has been left open, or the key was placed in the wrong position.
RESULTS:
- Improved Efficiency
- Increased Security
“The best thing about the system is being able to monitor keys. On average, we save 10 minutes every day. I was not present during the installation. However, the support and communication from Lisa have been fantastic. To potential customers interested in a KeyTracker system – Do it!”
Parkheath
Award winning residential sales, lettings and property management specialist, Parkheath, enlisted the help of KeyTracker when it identified that the existing process for managing keys to the properties in their portfolio could be improved.
RESULTS:
- Improved Efficiency
- Increased Security
“The system is excellent, it saves us time which in turn allows us to be even more responsive and give more time to our clients, which is invaluable.”
CHALLENGES:
With more than 1000 keys to high value desirable properties in the North West London area and 40 employees who require access to those keys, their existing paper audit trail for signing keys in and out was no longer sufficient. Parkheath wanted to ensure security and data protection were at the forefront of their operations.
The risks with the existing process were that keys could still go missing, the paper system could be bypassed and no knowledge of who has keys would be recorded, placed on the wrong hooks, fall off the hooks and end up behind cabinets or even be found joined to another set of keys. There was also the possibility that keys could accidentally be taken home at the end of the day.
SOLUTIONS:
Since introducing a total of six mechanical KeyTracker systems and cloud based Key Control Software across their offices, all keys are now locked into place on anti-tamper seals when not being used, thus mitigating the risk of keys falling off hooks, or being bunched together with other keys.
Each employee that requires access to the keys was issued with an ‘access peg’ these pegs are unique to the individual and are retained by the system when the user takes a set of keys, instantly identifying them as being in possession of the keys set.
Whilst the secure self-closing push-button cabinets keep all keys secure, the clearly visible colour-coded KeyTracker system inside ensures all keys are in exactly their correct position at all times, or in use by a specific individual.
The cloud-based software records all key movements and sends auto alarms if keys are out too long, ensuring the safety of Parkheath personnel, and reports identify all property and personnel visits over a specific period.
The Parkheath logo key seals also ensure no keys are removed without authorisation, whilst promoting our commitment to key security.
